How to choose the perfect meeting room for your next big idea
Not all meetings are made equal, and neither are meeting rooms. From quick catch-ups to full-day strategy sessions, the space you choose can make all the difference. The right environment sets the mood, keeps your team focused, and helps ideas flow naturally. Here’s a step-by-step guide to finding the perfect meeting space, one that inspires productivity, creativity, and collaboration.
Step 1: Start with WHY: what’s the goal of your meeting?
Before you even think about booking, pause and ask yourself: why are we meeting? The purpose shapes everything — from the size of the room to the energy in it.
Quick team huddle? A small space encourages focused discussion and fast decisions.
Creative brainstorm? Look for somewhere flexible, with room to move and visualise ideas.
High-stakes client meeting? Choose a professional environment that makes a strong impression.
Training or team-building day? You’ll need comfort, space, and an adaptable setup.
By defining your goal first, you’ll make sure the space supports the flow of your meeting rather than working against it.
Step 2: Choose the setup that fits your needs
Once you’ve nailed the purpose, think about how you want the room to work for you. The setup influences participation, energy, and even outcomes.
For open collaboration: opt for layouts that encourage eye contact and conversation.
For presentations: choose a boardroom style that focuses attention on the speaker.
For private exchanges: a calm, enclosed space helps keep discussions confidential.
For larger gatherings: flexibility is key; choose a space that can adapt to your agenda.
A well-chosen setup ensures that everyone is comfortable, engaged, and aligned.
Step 3: Pick your atmosphere: the power of place
The tone of a meeting often mirrors its surroundings. Your environment can inspire creativity, sharpen focus, or encourage calm reflection.
Want to energise your team? Choose a bright, lively space that sparks collaboration.
Need a professional setting for clients? Go for something sleek and sophisticated.
Looking for quiet focus? A serene, well-lit room can do wonders for concentration.
The right atmosphere doesn’t just make meetings more pleasant; it makes them more effective.
Step 4: Don’t forget the details
A great meeting depends on more than four walls. Small details elevate the experience and make everything run smoothly. Think about what you need to stay connected and comfortable:
Reliable Wi-Fi and strong AV equipment for seamless presentations
Comfortable seating and good lighting for long sessions
Easy access to refreshments or barista coffee to keep energy levels high
A welcoming team or on-site support if needed
Where to host it all: discover Workshop17 Mauritius
Now that you know what to look for, it’s time to find a space that checks every box.
Workshop17 offers beautifully designed spaces that make every meeting productive, comfortable, and inspiring.
Meeting rooms for team discussions, brainstorming sessions, or project check-ins
Boardrooms for professional presentations and executive meetings
Consultation rooms for one-on-one sessions, interviews, or wellness appointments
Event spaces for workshops, training sessions, or networking events
Each location brings its own personality and advantages:
W17 The Precinct, Grand Baie (North): located in the Unity Building at The Precinct, this modern workspace blends contemporary design with a coastal flair. Easily accessible, with direct access to the highway, it offers convenient parking and an inviting atmosphere. Kuumba Coffee is right on-site, serving barista-made blends and treats throughout the day.
W17 Telfair, Moka (Centre): situated in The Hybrid building, this site offers a sleek, professional environment at the heart of Moka Smart City. The area is vibrant and convenient, with cafés, restaurants, and shops on La Promenade, all within walking distance.
W17 Vivéa, Moka (Centre): found in Les Fascines at Vivéa Business Park, this location combines modern architecture with natural surroundings. Its open layout and greenery create a calm, balanced environment, with direct access to the St Pierre Bypass for smooth connectivity. Maracuja Café is also on-site, offering fresh coffee and pastries in a relaxed setting.
Wherever you meet, you’ll enjoy high-speed Wi-Fi, seamless technology, and a welcoming atmosphere that reflects the Workshop17 experience.
How to book Workshop17 meeting & event spaces?
For non-members:
You can fill in the contact form on our website, get in touch with our team at your preferred location, or send an email to info@workshop17.mu with your meeting details and requirements. Our community team will quickly review your request and confirm your booking.
For members:
Members get the smooth ride! Book through the Workshop17 platform or drop by the community team desk, and we’ll take care of the rest. Quick, simple, and always with a smile; that’s how we do meetings at W17.
Your meeting room checklist
Before you book, ask yourself:
✅ What’s the goal of my meeting?
✅ How many people will attend?
✅ What kind of setup do I need?
✅ Which atmosphere supports the right mood?
✅ Do I need any tech or privacy requirements?
Once you’ve answered these questions, you’re ready to choose a space that fits perfectly at Workshop17.
The best meetings don’t happen by chance; they’re designed with intention. From the atmosphere to the setup, every detail plays a part in how ideas are shared and decisions are made.